Architecture Council/Meetings/Meeting Notes

This page captures meeting notes of the Eclipse Architecture Council. Please add topics for the next call to the backlog, but not during a call!

Standing Agenda

• Update from EMO (Wayne/Gunnar)
• Infrastructure Update (Denis)
• Backlog

Backlog

(Please add agenda items/topics for discussion here.)

• none

Action Items

• none

Past Meetings

May 14, 2020

• EMO Update
  • Wayne asked one more time for feedback to the IP tool.
  • The IP tool is now part of Dash in GitHub and pull-request are welcome.
    • Jonah contributed Yarn support.
  • There are a few interesting project proposals coming up and mentors wanted.

• Infrastructure Update
  • New firewalls were put in place early May. They har redundant and part of the program to reduce single-point-of-failures.
  • Thanks to a lot help we are clear for a long overdue Gerrit update. The sandbox is running and an upgrade is planned for after the 2020-06 release. Please prepare as Gerrit will come with a new UI/UX.
  • Jonah asked if we are on the latest version of Bugzilla. Denis confirmed we are on the latest official release.
    • There is an edit extension which Denis was unable to get to work in our Bugzilla instance.
  • Setup of a production GitLab instance in Switzerland started.

• Removing Inactive Committers
  • The general feedback is that this should not be automated.
  • However, having a regular reminder to project leads for house keeping the committers is a good idea.
  • The definition of "active" is blurry. Hence, it always has to be a manual process.

• Mailing List Search
  • Searching the mailing list was possible using Google Custom Search
  • Seems to be broken - Jonah will open a bug (https://bugs.eclipse.org/bugs/show_bug.cgi?id=563173)

March 12, 2020

• Infrastructure Update
  • New servers ready to go to replace servers that failed last month. ETA next week.
  • Better hardware and 10 GBit technology will make things much better in the backend.

• EMO Update
  • Wayne thanked for feedback to IP tooling received so far. It's helpful. Please provide more feedback if you can.
  • Next steps are to make a repository available and bring tooling to the Eclipse Dash project and make it available.
  • As of today, CQs for known license sources of 3rd party content is no longer required.

• 3rd-party Mailing Lists
  • Emily made us aware of an ask to send committer nomination emails to mailing lists outside Eclipse.org. While the PMI cannot do it easily, there is a workaround by subscribing the external mailing list to the Eclipse.org mailing list.

• New candidates for Architecture Council Membership (Wayne)
  • We need to recruit/include members that are not yet known and work in Eclipse projects for a very long time already but with no intersection with others.
  • Gunnar proposed a mentorship/outreach program/sessions where one AC member starts a conversation with potential candidates, explains the role of the AC, the work, etc. The goal is to get to know each other and invite new members to the AC.

• Anonymous contributions (Jonah)
  • A GitHub account as contributor is ok, it can be traced back to an individual.
  • An ECA must be signed in any case. This requires a real email address and this is sufficient.
  • EMO expectation to committers is to monitor and catch/report shenanigans.
  • The handbook wording needs an updated and will investigated separately.

• Parallel IP (Jonah)
  • Wayne explained that Parallel IP is now the standard way of doing things at Eclipse.
  • The code can go in early but a release needs to wait for full review.
  • It's important to put release records in to PMI as early as possible. The IP team will use the dates to prioritize their work.

January 9, 2020

• Welcome Noopur to the AC
• No other topics so end the meeting early

Archive

Older meeting notes can be found in Architecture Council/Meetings/Archive.